B2B appointment setting services
B2B Appointment Setting Services That Fill Your Calendar With Real Buyers
RIVO BPO runs full-cycle B2B appointment setting for loan brokers, real estate teams, e-commerce brands, and agencies — booking qualified meetings with decision-makers, not gatekeepers. Our callers qualify every prospect before a meeting reaches your calendar, so your sales team spends time closing, not chasing.
- 0% hidden fees
- No long-term contracts
WHAT IS APPOINTMENT SETTING
Appointment setting is an outsourced sales function where a trained team calls, qualifies, and books meetings between your sales reps and interested prospects — so your team only spends time on conversations with people ready to buy.
RIVO BPO's appointment setting service includes:
- Outbound and inbound B2B calling
- Prospect research and list building
- Lead qualification against your ideal customer profile
- Live call transfers to your closers
- CRM logging and calendar management
- No-show follow-up and rescheduling
Smarter Operations. Real Relationships.
- Your pipeline is inconsistent or unpredictable month to month
- Hiring and training an in-house SDR team isn't in your time or budget right now
- Every appointment on your calendar should be with a verified decision-maker, not a cold dial
- Scaling outbound shouldn't require a long-term staffing commitment
- You operate in real estate, loan/finance, e-commerce, legal, healthcare, or agency services
How it works
From Inquiry to Operations
01
Discovery call
We learn your offer, ICP, objection patterns, and what "qualified" actually means for your business — not a generic definition.
02
List building and script design
Our research team builds a verified prospect list and we write call scripts and qualification criteria specific to your industry, then walk you through them for sign-off.
03
Campaign launch
Trained callers begin outbound (and/or inbound) dialing, qualifying every prospect against your criteria before anyone touches your calendar.
04
Qualified meetings hit your calendar
Booked meetings sync directly to your calendar and CRM. You get prospect notes, qualification answers, and call recordings before every meeting — no surprises when you show up.
Works with the tools you already use
Meetings, notes, and call outcomes sync automatically — no manual data entry on your end.
- CRM: Salesforce · HubSpot · Pipedrive · Zoho · [Your CRM]
- Calendar: Google Calendar · Outlook · Calendly
Don’t see your stack? We integrate with most systems that support standard API or Zapier connections.
FAQ
Common questions, answered directly
RIVO virtual assistants are matched to the hours your business actually runs on — wherever that falls in the day
What happens if a prospect no-shows?
We follow up and work to reschedule at no extra cost. No-show rates are also tracked and reported so you always know your real numbers.
Is your calling compliant?
Yes. We scrub against Do Not Call lists, follow TCPA guidelines for outbound calling, and keep call recordings and consent records on file.
How is my prospect and company data handled?
Data is stored securely, used only for your campaign, and never shared with or sold to other clients or third parties.
How fast can we start?
Most campaigns launch within 1-2 business days of your discovery call, once your list and script are approved.
Ready to stop chasing and start closing?
Get a free consultation and see exactly how a campaign would run for your business — no commitment required.